REGISTRATION INFORMATION

Can my child sign up for any days he/she wants?

When you enroll your child, you must commit to an entire session or the entire school year. You must sign up for the same day for the entire session.

 

Can my child alternate between disciplines?

Students can register for more than one day of Art, Theater, Music and Movement classes, but are not permitted to take more than one discipline on the same day. If your child tries one discipline and decides he/she prefers the other, you may switch the day and/or discipline within the first two weeks of the session if there is space available. If you are switching days, you must let SCA know by 12:00 noon on the Thursday prior to the following week’s classes. A $5.00 switching fee will apply. SCA is unable to accommodate switching of days, classes or disciplines after the first two weeks of the session.

 

What is the latest day that I can register? Or can I register mid-session?

SCA can accept registrations after the session has begun. To ensure your child will be able to attend Arts4Kids, parents must register no later than 12:00 noon on Thursday one week prior to the date you would like your child to attend.

 

If my child normally attends Arts4Kids but has not yet registered or paid, can he/she still take the bus to the Center?

No. If you have not enrolled your child or have not paid for your child to attend Arts4Kids sessions, he/she will not receive a pass, and subsequently will not be allowed on the Arts4Kids buses. The schools and bus drivers do not let any child take a bus without an Arts4Kids pass.

 

REGISTERING FOR SESSIONS

For students who decide to register one session at a time, there is a specific registration period prior to the start of the next session. Registration periods are as follows:

                        Dates of Sessions                                Registration Dates for following sessions

Session I:           August 25 - October 30                         October 12 - October 23

                       

Session II:          November 2 - January 22                                   December 7 - December 18

 

Session III:        January 26 - March 26                            March 8 - March 19

 

Session IV:        April 4 - June 9

*The Arts4Kids program will follow the Solon City Schools snow days, teacher in-services, breaks and vacation schedules. If Solon City Schools are closed the Center will not hold classes.

 

PAYMENTS

Is there a payment plan?

Arts4Kids has been divided into four sessions to make registration and payments easier for parents. Parents must pay for the entire session at the time of registration. You may pre-register for future sessions using auto pay. If you choose to utilize the auto pay program, you must do so the first time you register for the 2009-2010 Arts4Kids Session. To enroll in the auto pay program, you must place a valid credit card on file with SCA. This card will be charged on the first day of registration for each session (auto pay will be charged on, 10/12, 12/7, and 3/8.)

 

ATTENDANCE POLICY

What if my child can’t come every day?

Arts4Kids classes run for approximately 8 - 10 weeks at a time. Although your child may not attend class, teachers and staff members have already planned for your child’s arrival, snack, materials and participation for the entire session. There may be times that you will not be able to come, however there is no pro-rating, credits and/or make-ups for Arts4Kids. Students who want to participate in Arts4Kids need to be able to commit to the entire session.

 

If my child misses a day can I schedule a makeup class or sign my child up for a different day just for that week?

Arts4Kids is designed to place the same children in the same classroom for the entire session. Consequently, SCA cannot accommodate students switching days. The number of students attending each day must remain consistent for SCA to confidently staff the classrooms with appropriate supplies and number of instructors. 

 

 

 

What if my child cannot attend Arts4Kids due to illness or an unforeseen conflict?

Please call your child’s school AND SCA (at 440-337-1400) any time your child is sick, will not be attending class or if someone other than a parent or guardian will be picking him/her up from Arts4Kids. The reason SCA requests this is to avoid unnecessary phone calls and alarm when your child does not arrive at the Center. If a phone call is not received, SCA will treat the absence as a missing student and will contact the school, family and emergency contacts immediately.   

 

What if my child is sick for an extended period of time OR a family emergency prevents my child from attending several classes?

If something like this does occur with your family, please contact the front desk at SCA as soon as possible. Situations such as these are handled on a case by case basis with the Arts4Kids Coordinator. The Arts4Kids Coordinator is the only person to address these situations. * Refunds during the student’s first week of classes will be given in the amount of 50% of the registration fee. After the student’s first week of Arts4Kids, there is a no refund policy. A $5 service charge will be assessed on any refund.  Refunds are handled through the City of Solon Finance Department and may take up to 3-4 weeks to process.

 

 

HOW ARTS4KIDS WORKS…

Arts4Kids Pass System

SCA has a pass system that alerts your child’s teacher and bus driver that they will be coming to the Center. This system not only alerts the school faculty but also ensures the safety of your child and provides continuous adult supervision in their transition from school to SCA. The following information reviews the pertinent arrival and departure policies for Arts4Kids.

 

How does my child get to Arts4Kids?

The Solon School District provides school bus transportation to Solon students who want to take a bus to the Center. When registering, you must indicate whether your child will be dropped off by a parent or take a school bus.

 

If your child will be taking a Solon school bus to the Center, parents must fill out a Transportation Request Form, located in your packet, and return it to the Solon Schools’ Transportation Department. During the first week of Arts4Kids, the Solon Transportation Department will provide SCA with a list of buses that the students will take from each individual school. SCA will provide you with that bus number as soon as it is received. 

 

For students who will be dropped off at SCA: Parents of the student must provide SCA with the name of the person or persons who will be dropping your child off at the Center. Please indicate these name(s) on your registration form.

 

How does the school make sure my child takes the bus to the Center?

Each week, SCA faxes the schools a complete list of all registered Arts4Kids students. Every day, the school office sends homeroom teachers Arts4Kids sticker passes for those children who will be taking the bus to the Center. The children then wear them from their classroom through the end of Arts4Kids. For your child’s safety, the passes do not have any personal identification on them.

 

How can I ensure my child remembers he or she is to attend Arts4Kids?

SCA and the schools make sure that your child’s teacher receives the Arts4Kids passes as early in the day as possible. Generally, teachers will hand out the passes at the end of the school day. Reminding your child that he/she is going to Arts4Kids or writing a note as a reminder is encouraged.

 

How does SCA ensure that children do not get lost between the school and the Center?

When the bus arrives at SCA, your child is always met by the Arts4Kids assistant. This person has a list of the students scheduled for Arts4Kids that day. Before each bus is allowed to leave, the assistant takes attendance. Attendance is then taken a second time in the classroom to ensure that every child who arrives at the Center is in the correct classroom.

 

What does SCA do when my child does not arrive on the Arts4Kids bus?

In the rare case that a child does not arrive at SCA, the Arts4Kids assistant immediately alerts a staff member. The staff member then calls your child’s school to determine if he/she was absent or was picked up by a parent.  99% of the time, when the school is contacted by a staff member, it is because a parent changed plans or the child went home sick and the parent forgot to alert SCA. Whether your child is sick or you have made different arrangements after school please contact SCA at 440.337.1400. In the event that a child is still not accounted for, SCA would contact the transportation department where they would immediately contact the driver of the child’s regular bus and the Art Center bus. In the rare event that there is any question of the child’s location, parents would be contacted immediately.

Where do I go to pick up my child?

Parents or caregivers must come into the building to pick up a child, as students will not be allowed to leave the building without an adult present. Students will be dismissed from their classrooms at 4:30 pm. Music and Movement students will be dismissed from the dance room; Theater students from the theater or gallery; Art students from the Art Room, and Guitar students from the gallery.

 

At the end of each Arts4Kids class, as parents arrive, parents are asked to go to their students classrooms for dismissal. SCA’s staff will only release your child to the adults listed on the release form. Before leaving, your child is required to remove their Arts4Kids pass, hand it to the Arts4Kids assistant and tell the assistant what adult is taking him/her home. At that time, the Assistant will take your child’s pass and check him/her out.

 

What if I get to SCA early? Can I watch?

The staff and instructors know that it is very exciting to see your child participate in class; however, it also can be disruptive. Parents are asked to wait in the front lobby so that the students and the instructors can finish their lessons and clean up. A presentation week is set aside for parents who would like to see what their child is learning towards the end of each session on the day of the child’s class beginning at 4:15 pm.

 

What if I can’t get to SCA by 4:30 pm?

Call SCA as soon as possible and inform the Center that you are going to be late. SCA will supervise your child for a short time (up to 10-minutes after class) until your arrival. After the 10-minute grace period an additional fee will be incurred for your child’s supervision. If it is difficult for you to commit to the 4:30 pick up time, consider signing your child up for a 4:30 to 6:00 pm specialized class in Art or Theater. If your child enrolls in one of these classes, he/she can move directly from Arts4Kids to class.

 

If you are late you will be charged the following after 10-minutes:

Late fees of $20 per one-half hour interval, Monday – Thursday or $30 per one-half hour, Friday or any part thereof will be assessed:

• Monday - Thursday: Arts4Kids: 2:30 pm - 4:30 pm: if not picked up by 4:40 pm, fees of $20 per one-half hour
• Friday: Arts4Kids: 2:30 pm - 4:30 pm: if not picked up by 4:40 pm, fees of $30 per one-half hour  

 

• Monday - Thursday: Arts4Kids: 4:30 pm - 6:00 pm: if not picked up by 6:10 pm, fees of $20 per one-half hour
• Friday: Arts4Kids: 4:30 pm - 6:00 pm: if not picked up by 6:10 pm, fees of $30 per one-half hour 

 

It is necessary for you to pick up your child on time at either 4:30 pm or 6:00 pm at the end of class in order to keep tuition at a reasonable cost. A late fee will be applied in order to cover the Center’s additional operating costs beyond class times. On Fridays, if enrollment is too low to cover the cost of staying open, the Center will close promptly at 4:30 pm. If you are late two times for pick up, you will receive a reminder letter stating the pick up policy. After being late a third time your child will automatically be withdrawn from the program and no refund will be given.

 

PRESENTATION DATES

Arts4Kids Art, Movement, Music and Theater will have presentations four times a year. These presentations will be held at 4:15 pm and should last no longer than 15-minutes on the day your child has Arts4Kids. The presentations will be held in their normal classroom.

 

The Presentation dates are as follows:

Session I:           Monday, October 26- Friday October 30  

Session II:          Monday, January 11 - January 15

Session III:        Monday, March 22 - Friday March 26

Session IV:        Monday, May 24 - Friday May 28

 

ADDITIONAL INFORMATION

• Because some projects have the potential of becoming messy, students are asked to either borrow an SCA t-shirt or bring their own paint t-shirt to wear over their clothes. These t-shirts will be worn while painting and using clay.

·         Remember to take home class projects at the end of each session and your personal belongings each day. SCA will only hold these items for 2-weeks after the end of the session.

 

ARTS4KIDS EXPECTATIONS AND CLASSROOM DISCIPLINE POLICY

 

SCA ARTS4KIDS EXPECTATIONS
Because Arts4Kids is an educational program; SCA has implemented some basic rules for each parent to review with their child. These rules may vary slightly whether in Art, Theater, Movement or Music. These behavior expectations will be upheld in each of the classes and include the following:

1. Always take care of the materials you use during class time.
2. Do not talk but listen when others are speaking.
3. Say kind words and act kindly towards others.
4. Listen carefully for directions.
5. Clean up your supplies and the whole space.
6. Take pride in your work! Use your own ideas.

These basic behavior expectations will be reviewed and posted throughout the rooms used for Arts4Kids. If a child does not behave or is becoming disruptive, the Arts4Kids teachers will follow the SCA Classroom Discipline Policy listed below.

 

SCA CLASSROOM DISCIPLINE POLICY
SCA has created a discipline plan for A4K classes to maintain order and a creative and productive environment. At the beginning of each session, the instructors will review the behavior expectations with the students.

1. Verbal Warning
2. Time out in or near the coordinator’s office.
3. Phone call to parent/sent home for the day
4. Parent meeting/possible suspension

In the event that a student is disruptive or jeopardizes his/her safety or that of the other students, the instructor will issue a verbal warning. If at that time the student continues to be a distraction, the student will be asked to go to the Coordinator’s office in order to compose himself/herself. Upon returning to class if the student continues to be disruptive, the parents will be called to discuss the child’s behavior and to pick him/her up for the day.

The SCA staff members and instructors request that you discuss these basic behavior expectations with your child and then sign below. The staff and instructors at SCA believe that your understanding of the behavior expectations, and your support
of them, is integral to making this a positive and enriching program for your child.

 

 - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Cut here and return by August 24 - - - - - - - - - - - - - - - - - - - - - - - - - - - - -

I have read the Arts4Kids Behavior Expectations and the Classroom Discipline Policy with my child. I understand that if my child is being disruptive and/or is risking his/her safety or that of the other students that the instructor will give my student a verbal warning, a time for composure in the Coordinator’s office and/or call me to discuss his/her behavior and to pick him/her up for the day.

 

Child/Children’s Name/s ___________________________________________________________________________

 

Parent Signature ______________________________________________         Date ________________________